How to fill early ballot vacancies for 2015 elections

If you have some city ballot vacancies on your primary ballot, that doesn’t mean you can’t go ahead and recruit potential candidates for those vacancies to run in the November 3, general election.

After the primary, you can fill a ballot vacancy for a city election until noon on June 30.  There are two ways this can be done.  A caucus of precinct committeemen can fill it or if your county party has a resolution authorizing the county chair or four county party officers to fill an early ballot vacancy, the county chair or county party officers can fill it.  (IC 3-13-1-6).

If you hold a caucus to fill the early ballot vacancy the Indiana Republican Party Rules for Caucus are to be followed.  In addition, the following forms must be submitted:

  1. CAN-47 - Call of Political Party Caucus to Fill An Early Ballot Vacancy.  This is to be filled out by the County Party Chair and mailed to those eligible to participate and given to the local election office at least 10 days prior to the meeting.
  2. CAN-48 - Declaration of Candidacy and Written Consent to Fill a Ballot Vacancy for a City or Town Office in 2015.  This is to be filled out by a candidate and given to the county chair 72 hours prior to the caucus.
  3. CAN-49 - Certificate of Candidate Selection to Fill an Early Ballot Vacancy for a City or Town Office in 2015.  This is to be filled out after the caucus by the county chair.
  4. CAN-12 - Statement of Economic Interests for Local and School Board Offices.  This is to be filled out by the candidate. 

Forms CAN-49 and CAN-12 must be filed with the county clerk’s office within 3 business days of the caucus and not after noon on July 6.  (IC 3-13-1-15)

Those eligible to vote in the caucus are (IC 3-13-1-10 and 3-13-1-11.5):

            1.  Precinct committeemen who represent a portion of the municipal district where the vacancy exists.   

            2.  Precinct committeemen who have been in their precinct position for a minimum of 30 days.

            3.  Vice precinct committeemen are eligible to vote if the precinct committeeman has filled out a proxy form and if the vice precinct committeeman has been in their precinct position for a minimum of 30 days. 

If your county party does not have a resolution authorizing the county chairman or the four officers to fill early ballot vacancies and you would like to have a resolution, the county chair would need to call a meeting of precinct committeemen and vice committeemen.  At the meeting, the precinct committeemen and the vice committeemen are to vote on authorizing the county chairman or county officers to fill an early ballot vacancy.  The county party secretary is to send a copy of the following to Barb McClellan, Indiana Republican Party Secretary, no later than 30 days after the meeting:

  1. The filled out resolution.
  2. The sign- in sheet of participating precinct and vice precinct committeemen.
  3. The minutes from the meeting.

When filling the vacancy via a resolution, CAN forms 49 and 12 must be presented to the county clerk’s office within 3 days of the ballot vacancy being filled and not after noon on July 6.   (IC 3-13-1-15)

Contact Barb McClellan at bmcclellan@indgop.org if you have any questions.

RT @RepLarryBucshon: The ball is in the Senate Democrats’ court (including Senator Donnelly’s). Will they shut down the government and risk…
Jan 18 2018